Please read through the following terms and conditions before continuing to register on Active.com
"The Organiser" - Bearathlon Organizing Committee within California Triathlon
"The Event" - Bearathlon, to be held on Saturday October 8, 2016
"The Participant" - Individual(s) who wish to enter or have entered The Event via the designated entry process.
By completing the designated entry process participants are agreeing to abide by the following terms and conditions
It is the Participant's responsibility to provide accurate and truthful information when completing the entry process, any errors in data entered is the responsibility of the participant. If at any point the organiser discovers that the Participant has provide false or inaccurate personal information, or that the information provided makes the participant ineligible to participate in the Event the organiser reserves the right to refuse entry or disqualify the Participant, without any refund of the entry fee and booking fee.
Each Participant is required to pay the entry fee in full, along with any booking fees which may apply at the time of entry. Until full payment is received the entry is not guaranteed. Once payment is received and entry is confirmed, the fee is either fully-refundable, partially-refundable, or non-refundable as outlined within section 5 of these terms & conditions. Any booking fees are non-refundable in all circumstances.
Entry to the event is confirmed upon completion of the entry process and payment of the entry fee. Entry will be confirmed via email to the email address provided by the Participant.
If the Participant wishes to withdraw from the Event at any point they must do so by informing the Organiser by email immediately to bearathlon@caltriathlon.com writing in the email subject title "WITHDRAWAL". No other method of withdrawal is accepted by the organiser. The Organiser will confirm the withdrawal by email to the Participant within 5 working days. If no response to the withdrawal request is received the Participant should phone the Organiser (805-886-1610). No refunds can be given to participants withdrawing less than 21 days prior to the event. A Participant may withdraw free-of-charge and be refunded in full up to 7 days after the date of entry confirmation, after which time the entry fee will not be refunded in full. Participants withdrawing after 7 days of entry confirmation will receive a 50% refund. Participants withdrawing after 7 days of entry confirmation and within one month before the event will receive a 25% refund. Again, no refunds will be given for any withdrawal within 21 days of the event. In all cases, any booking fee cannot be refunded.
under only rare circumstances are participants allowed to transfer or swap their entry to another person. contact bearathlon@caltriathlon.com with the subject title "entry transfer"" to request consideration for an entry transfer. the organiser will respond by email to the participant within 5 working days. if no response to the transfer request is received, the participant should phone the organiser (805-886-1610). absolutely no entry transfers can be made within 21 days of the event. participants are requested to follow the guidelines as described in the withdrawal policy. swapping of entries without contacting the organiser is strictly forbidden as it invalidates the event insurance, and places the individual's health & safety at the event at risk. any participants and other involved individuals who are found to have swapped their entries will be banned from participating in all future events promoted by the organiser.
All race information required to participate in the event is published on the event website. It is the participant’s responsibility to read, understand and abide by the race information. The event organiser reserves the right to change the race information at any time without notice.
Details of the registration process are contained within the race information. It is the responsibility of the competitor to attend registration during the published times. All participants are required to attend registration to collect their race packs, those unable to attend may nominate another individual to collect their race pack if that individual is in possession of the entry confirmation email and a form of photo ID of the participant. All participants must have photo ID (driver’s licences, passport, Triathlon membership card, etc.) to register for the event and be issued their race pack. Race packs will not be posted out, and can only be collected during the published times. Participants who do not register for the Event will have their right to participate withdrawn without any refund, and will not be entitled to their race pack or any of its contents after the Event.
The organisers retain the right to use images, photographs and video taken by their contracted photographers and employees at the event without informing the participant. These images will only be used for the purposes of promoting, reporting and broadcasting the event, and any other promotion related to the business activities of the Organiser. Any individual who does not wish to have their image used by the organiser for these purposes must inform the organiser via email (bearathlon@caltriathlon.com) no later than one week prior to the event. Notification closer to, or after the Event can be made and the organiser will use its best endeavours to prevent images of that individual being used but cannot guarantee it.
The event is run in accordance with USA Triathlon's Competitive Rules, which can be viewed at https://www.teamusa.org/usa-triathlon/about/multisport/competitive-rules. Draft legal-specific rules are posted on the race website for participants in draft legal races. It is the Participant's responsibility to know and abide by the rules, and to ensure their equipment and its use complies with the rules. Where cut-off times or lapping-out (on the draft-legal bike course) applies, the organiser reserves the right to remove participants from the race for the safety of other participants. In this case no refund will be made to the participant.
The Organiser reserves the right to amend the event at its sole discretion due to circumstances beyond its control, by way of changing distances or disciplines. This also includes the right to alter start times in these circumstances.
If the event is cancelled for reasons beyond the Organiser's control within a day of the race, including without limitation fire, storm, act of terrorism, "act of god", serious medical incident, then the participant will not be entitled to any refund or compensation of other losses by participants. However, participants will be refunded in full if the event is cancelled greater than one day before the event date or if the cancellation is not beyond the control of the Organisers.
Participation in the Event is at the Participant's own risk. The Participant irrevocably agrees to hold harmless, indemnify and reimburse the Organiser from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Organiser to any person (including the Participant and/or any of the Participant’s insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant's attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of the Organiser or any of its employees) and the Organiser's liability to the participant is excluded to the fullest extent permissible by law. Other than as stated below, the Organiser shall not be liable for any loss, damage or expense arising from an event of Force Majeure.
The Organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.
The Organiser will not be liable for any computer result anomalies or any technical malfunctions. Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is his/her sole responsibility. The Organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the Event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity.
The Organiser will not be liable for any actions of any spectators or other third parties.
The Participant agrees and consents to The Organiser using his/her personal details provided in his/her Online Registration Form and for the following purposes:
The Organiser requires a record of each participant's registration details including third party emergency contact details for internal administration purposes in order to properly conduct and to safely administer the Event.
The Organiser will also keep records of medical information provided that it is kept confidential and may be shared only with medical personnel or teams allocated to the Event. Such information shall be deleted within a reasonable time following the completion of the Event unless the participant agrees that the Organiser may use such information in relation to future events organised by the Organiser which are staged within a reasonable timeframe thereafter.
The publication of the official start lists and results of the Event, or for reasonable statistical purposes. For the avoidance of doubt, the following Participant information shall be published within Event start lists and results: Name, Age, Age Category, Gender, Club and membership number as appropriate.
The Organiser will use the Participant's contact data submitted on the Online Registration Form to send the Participant information by e-mail and/or SMS relating to the Event, other events and any further categories of news and promotional information as the Participant may have requested on the Online Registration Form.
The Participant acknowledges and agrees that The Organiser may send an e-mail or SMS notification following the Event inviting the Participant to submit or renew his/her registration for any future Organiser events.
The Participant accepts that the event's appointed photography partner, will be able to email them post event regarding the purchase of participant photos from the event.